Safety Observation Step 1To achieve legal compliance you should regularly review your safety, health and environmental management systems. There are many auditing system that provide a snap shot, but to achieve a proactive review you need PRISM, (Proactive Review into Safety Management). Prism is designed to use employee engagement to give realistic answers, provide the next improvement steps to take, priorities safety initiatives and provides a measurable score.

PRISM: Proactive Review into Safety Management

It is accepted internationally that to effectively manage safety there are 10 main building block of a safety programmes.

Safety management should be driven by the leadership team, how effective the organisation is at integrating and managing the safety process like any other business system will determine the performance of that system to deliver improvements.

  • Basic policy, competent person, insurance and risk profile in place
  • Regular reviews leading to a measurable improvement plan that is up to date
  • KPI produced with reactive and proactive measures.
Learning from unwanted events needs a no blame culture to be established to identify root causes and corrective actions to prevent a re-occurrence. Feeding back findings corrective actions, undertaking trend analysis to support future training initiative

  • Incident form is used to investigate unwanted events
  • Corrective actions completed and feedback
  • Performance and causation influencing the sites management.
Risk assessment undertaken to identify the high risk activities and the safety control measures, by reviewing the effectiveness of the safety control measures such as engineering controls, permits, safety procedures, instruction or basic safety rules.

  • Safe operating procedures/storyboards accessible and trained
  • Procedure produced for key tasks include the use of key safe behaviours
  • Permits are established for high risk activities.
There are a statutory inspection requirement for plant and equipment and these need to up to date and assessed by competent people, testing safety system by prestart up check, faults and corrective actions acted upon.

  • Equipment inspection list for lifting equipment, colour code known
  • Pre-shift/start up checks including safety interlock, fault actioned and followed up
  • Sample documentation of inspection that include safety elements.
Personal protective equipment is always the last line of defence and it will never prevent an accident it will only reduce the severity of the event, having the correct level and standard of PPE is vital but equally having employees understand the need and wearing the PPE is the goal.

  • Document defining the PPE ‘kit for the job’
  • Training and signed records of PPE issue
  • Evidence of PPE enforcement i.e. potentially disciplinary
  • Site contact person, signing in and out, safety induction, permit to work, method statement review
  • Evidence of adherence to method statements and site clearance review.
Contractors and visitor, no matter who they are, pose a risk because they are unfamiliar with the surroundings and our activities. Ensuring contractors are aware of the actual risks and the precautions they need to take whilst working on site is very important.

  • Safety standard and producing a risk-based safety method statement for the actual work being undertaken
  • Site contact person, signing in and out, safety induction, permit to work, method statement review
  • Evidence of adherence to method statements and site clearance review.
Arrangements should be in place for pre-employment, sickness absence, first aid and health screening for some occupations. Chemical assessments and statutory inspection checks. Are there any special assessments/monitoring needed? The review will assess the effectiveness.

  • What health screening area undertaken and do they match the risk profile
  • Chemical inventory and assessment
  • Specialist monitoring programmes.
Having a plan for dealing with serious events will help control and contain the incident to ensure the business interruption is minimised. Knowing what to do and how to respond by having key information to hand and training / communicating the plan can save lives.

  • Is there a fire risk assessment, emergency plan and fire alarm evacuations up to date?
  • First Aid fire fight equipment up to date
  • Practice of the emergency plan in last 2 years (desk top or live).
Proactive safety does not just happen it requires an investment training and follow up on implementation. Assessing the skill needed and the knowledge gap is vital. Training can be external or internal but it must be relevant and related to actual tasks being performed.

  • Effectiveness safety training programme
  • Profile of safety for team, supervisor, manager
  • Training plan for safety training for the next year.
Safety culture is all about changing from being “Told what to do” on safety and moving through a culture of “Keeping myself save” because I know how too and want to and finally moving into a stage of “Keeping my colleague safe” because I want too.

  • Is there a behavioural intervention programme started
  • What was the results from the survey, workshops, safety observations
  • What refresher training on behavioural safety being undertaken.

 

Depending on the risk profile of a site a more focused 28 elements can be used.

Hot RollersTwo parts of PRISM assessment

  1. Review: Should be completed first and is designed to challenge and improve the safety programmes through generating actions for the site Safety Improvement Plan.
  2. Evaluation: A monitoring tool to help encourage improvement and provide guidance on the next steps changers.

There is also a optional of a ‘Safety Physical Conditions’ survey.

PRISM Review Questions

For each heading there are 10 questions forming the content of the review. For each question the team should agree the site’s response- yes, no or under development. Unless the team answers ‘no’ then evidenced should be provided to support the positive answer. The content of the questions provide guidance to the site in what may be missing from their current safety program. The process itself of the review is an educational process and employee involvement is a key element.

Burning and WeldingPRISM Evaluation Matrix

For each heading there are 5 boxers with progressive statement and a scale of 1 to 10. Each box must be fully satisfied before progressing, starting with box 1-2 the evaluation for the site on a particular element is arrived at when ALL the requirements in a box cannot be satisfied.

Results

A PRISM Level is allocated based on the assessment value for each element, the average score of the combined elements and the score of the physical conditions. The PRISM process will identify the TOP 3 priorities to form a safety improvement plan that will be reviewed monthly to ensure action are being progressed.